Category Archives: Graduation

MAJOR MEMO: End-of-Year Manual

Graduation, Knight Bagehot, M.A. Program, M.S. Program, Major memos, Part-time Students, PhD

Dear Graduating Students:

Please carefully read this End-of-Year Manual for information about building access, locker clean out, equipment use, alumni services and more.

Use of Journalism Building Facilities After May 20.

Use of Building:

Members of the Class of 2015 will have access to the building and its facilities through June 30, 2015.

Exceptions include: any area under construction, and any classrooms and computer rooms being used for summer classes or special programs. If you are in one of these rooms when a class is scheduled to begin, please leave immediately. Refusal to cooperate may result in the termination of your access to the building.

Equipment
All current fines must be paid by Friday, May 8 or a hold will be placed on your student account. All equipment must be returned to the Equipment Room (507) by Friday, May 15th. Action will be taken to repossess equipment from outstanding checkouts after May 15. After graduation, students will be allowed to check out equipment (if all bills paid), as available, until Friday, June 6th. Please remember that scheduled summer school classes and master’s project students, as well as necessary equipment maintenance upgrades, have priority for equipment and editing rooms.

Please be aware that individual computer rooms will be closed at different times for maintenance and upgrading. Though it is likely, it is not guaranteed that there will always be a computer room or terminal available. Due to maintenance schedules, summer class schedules and the master’s projects, it is possible that you will be unable to use a computer at a specific time.

Student Lockers:
All May graduates must empty their lockers by noon, Friday, May 15.

Continuing part-time students and documentary students may keep their lockers. Graduates who will be working on a demo tape or other approved projects during the month of June may also keep their lockers. To request such a locker extension, please send e-mail to Derek Gano at dg2382@columbia.edu with your name and the reason for your request.

Graduates’ lockers that have not been vacated by noon on Friday, May 15, will be have their locks removed and contents moved to a storage bin and eventually discarded. YOU WILL NOT BE ABLE TO PARTICIPATE IN THE GRADUATION CEREMONIES UNTIL YOUR LOCKER IS EMPTIED. All locker questions should be directed to Derek Gano at JSchool-Building@lists.columbia.edu

Student Mail Folders:
The mail folders of graduating students may be used until noon, Friday, May 22. All items remaining in boxes after that date will be discarded.

Computer Account and Class Shares:

Access to J-School computer accounts for all graduating students will remain active until June 30, 2015.

All personal server space and class shares (posted below) will be deleted on May 30. Please be sure to backup all of your files to external media (CDs, DVDs, flash media, iPods, etc.) before your account is deactivated. These shares will no longer be available to you and the data will be unrecoverable. Even if you are not graduating this May please also note these shares will be deleted as they are for class work only, so do not continue to use them. New shares will be provisioned for summer courses. 

Shares:

Photo
City News Room
CNS
DigitalMedia
Radio
OnAir
Magazine
Masters
Nightly
Broadcast
TVReporting

University Services After May 20

Health Services
For graduating students we are offering a one-time-only extension of the plan so that it affords a full 52 weeks of coverage. The extension is available upon request and enrollment must be complete no later than August 14, 2015. Details are on our website at health.columbia.edu/insurance

University Libraries

Recent alumni will retain full library privileges, including borrowing privileges and access to licensed electronic databases, for a period of three months beyond the degree conferral date. Access information can be found at http://www.columbia.edu/cu/lweb/services/lio/access/. Library Services for alumni can be found at http://www.alumni.libraries.columbia.edu/

Dodge Physical Fitness Center (aka the Gym): You may use the gym over the summer with your current CUID. However, you will have to pay the $91 gym use fee. Beginning in September, you will be eligible for alumni gym use. Please see http://www.dodgefitnesscenter.com/ViewArticle.dbml?DB_OEM_ID=9610&ATCLID=205330326 

Alumni Benefits and Services

A variety of benefits and services are available to Journalism School graduates. This page answers most of your most questions and concerns, from auditing a class at Columbia to updating your address information, from obtaining a transcript of your time here to using Columbia’s recreational facilities – http://bit.ly/alumni_benefits

Please note that you will automatically be subscribed to your class listserv using the real world e-mail address supplied in your graduation survey (more details en route from Career Services). To update any of your contact information with us or sign up for a regional listserv, use this form:
http://bit.ly/cugsj_update

LionMail: You keep this account forever.

MAJOR MEMO: Graduation Registration Memo

Graduation, Knight Bagehot, M.A. Program, M.S. Program, Major memos, Part-time Students, Registration

Dear Graduating Students, Just Graduated Students, Spencers, & 3rd semester doc students:

This year’s graduation information page is now live at: http://bit.ly/CUJ15Grad

It is important that you visit the information page as well as read and follow the instructions below carefully.

To graduate and participate in the two ceremonies (Journalism School Graduation & CU Commencement), you must complete a number of tasks:

  1. Diploma Application form – This was due back in December for May 2015 graduates. To double check that yours was received, please visit SSOL and look for the diploma application status box. If yours has not been received, please fill out the form, ASAP.

Spencers do not have to do this.

October 2014 and February 2015 grads have already received diplomas.

Currently enrolled 3rd semester docs do not have to do this yet.

  1. Journalism School Graduation Registration/Ticket Request: http://fs8.formsite.com/cjdos/gradprogram/

All those graduating must complete this form even if they will not be participating in either ceremony.

Graduating Journalism students are required to register online for the Journalism School Graduation ceremony (at a different link than the one for the university ceremony), where they will also be able to request up to three (3) guest tickets for this ceremony. Graduating students do not need tickets for themselves. Tickets for the Journalism ceremony will be hard copy and available for pick-up in 207A beginning on May 8 for those who both registered to attend and who have completed the online graduation survey which will be available as well on May 8.

Part-time students can contact Chanel Roche at cr2586@columbia.edu about having tickets mailed, if necessary.

Registration Form Submission Deadline: Monday, April 20

  1. Columbia University Commencement Registration/Ticket Request: http://columbiacommencement.universitytickets.com

Only those who will be participating in this ceremony need to complete this form. PhD Graduates need to complete this process through GSAS not Journalism.

Graduating students are required to register online to attend the Columbia University Commencement ceremony, where they are also able to request guest tickets (up to three). Graduate school degree candidates may request up to three (3) guest tickets. Graduating students do not need tickets for themselves.

Your Commencement guest tickets will be electronic tickets and will be available to you upon completion of registration. Please choose only one option to receive your tickets (printing the tickets yourself or sending electronically for your guests to print) to distribute to your guests. Each ticket has a unique QR code that can be scanned only once. Distributing your tickets via both options will cause confusion for guests when they reach the admission entrance. Please make sure that each guest has one numbered ticket which contains a unique QR code. Only the first guest arriving with that unique ticket will be allowed entry to the ceremony. Any additional copies of the same ticket will be turned away at the gates.

Please be sure to send or give your tickets to your guests prior to Commencement Day as it will be nearly impossible to navigate from upper (degree candidate procession area) to lower (guest seating area) campus on the day of the event. Each ticket must be printed out in advance and will be scanned for admission into the ceremony. This will reduce lines at the General Admission gates.

Please note that University Commencement is held on Low Plaza and the processional route for students includes stairs. Those graduates whose disabilities limit their ability to walk or negotiate stairs should contact Disability Services at 212-854-2388 (Voice/TTY) or email access@columbia.edu to arrange for accessible seating by Friday, May 8.

Commencement Registration Form Submission Deadline: Friday, May 8.

  1. Assessment: By May 15, all M.S. and M.A. students must have submitted the required work to the Assessment System: http://bit.ly/CUGSJ_Assessment
  2. Sexual Respect Initiative: By May 15, all graduating students must have completed the requirements of this program: http://bit.ly/SexualRespectCJS
  3. Graduation Survey: To be cleared to pick up the Journalism School graduation ceremony tickets you requested above (item 2), you must complete this survey. The link will go live and be distributed on May 8.

There will be multiple graduation info sessions in April at which you can ask all of your questions. The dates are listed at http://bit.ly/CUJ15Grad

ACTION ITEM: Submitting Diploma Applications

Action Item, Applications, FAQ, Getting Things Done, Graduation, Knight Bagehot, M.A. Program, M.S. Program, Part-time Students, PhD

Dear Students,

Degrees are awarded in October, February and May

If you plan to graduate in February or May of 2017, you need to submit a diploma application now!

Every candidate, regardless of graduation date, is invited to participate in the May Commencement ceremony that coincides with, or follows, completion of degree requirements.

This link – http://bit.ly/CU_DipApp will provide you with a pdf document that you may complete online, save to your computer, and then attach in an e-mail to mailto:diplomas@columbia.edu

If you are unable to save the completed form, you may print it and fax it to
212-854-8747.

Alternately you may mail it or hand deliver it to:

Diploma Division
Office of the Registrar
Columbia University
210 Kent Hall, MC 9202
1140 Amsterdam Avenue
New York, NY 10027

Please Note The Following:

  • Doctoral and M. Phil candidates should follow instructions from the GSAS Dissertation Office (link is external) instead.  (Note: Doctoral students must deposit their dissertation at least a week before the conferral date in order to graduate.)
  • You may check the status of your degree application in SSOL. Please
    note that during peak times, it may take a week for your status to be
    updated in SSOL after you submit your application.
  • Knight Bagehots must complete this form! Spencer Fellows do not need to complete this form.  The 3rd semester doc students should not complete the form at this time.

Major Memo: End Of Year Manual

Articles to note, Checklists, Graduation, M.A. Program, M.S. Program, Major memos, Useful Websites

Use of Journalism Building Facilities After May 21.

Use of Building:

Members of the Class of 2014 will have access to the building and its facilities through June 30, 2014.

Exceptions include: any area under construction, and any classrooms and computer rooms being used for summer classes or special programs. If you are in one of these rooms when a class is scheduled to begin, please leave immediately. Refusal to cooperate may result in the termination of your access to the building.

Equipment
All current fines must be paid by Friday, May 9 or a hold will be placed on your student account. All equipment must be returned to the Equipment Room (507) by Friday, May 16th. Action will be taken to repossess equipment from outstanding checkouts after May 16.

There will be no equipment checkouts from 5/16 – 5/21. (If you will need equipment during this time you must supply a written request from your professor.)

After graduation, students will be allowed to check out equipment, as available, until Friday, June 6th. However, check out of the C100 will require a note from a professor. Please remember that scheduled summer school classes and master’s project students, as well as necessary equipment maintenance upgrades, have priority for equipment and editing rooms.

Please be aware that individual computer rooms will be closed at different times for maintenance and upgrading. Though it is likely, it is not guaranteed that there will always be a computer room or terminal available. Due to maintenance schedules, summer class schedules and the master’s projects, it is possible that you will be unable to use a computer at a specific time. Please use the following online schedule to assist in room space availability, though it is not a guarantee and event or maintenance is currently underway: bit.ly/cujrooms

Student Lockers:
All May graduates must empty their lockers by noon, Friday, May 16.

Continuing part-time students and documentary students may keep their lockers. Graduates who will be working on a demo tape or other approved projects during the month of June may also keep their lockers. To request such a locker extension, please send e-mail to Derek Gano at dg2382@columbia.edu with your name and the reason for your request.

Graduates’ lockers that have not been vacated by noon on Friday, May 16, will be have their locks removed and contents moved to a storage bin and eventually discarded. YOU WILL NOT BE ABLE TO PARTICIPATE IN THE GRADUATION CEREMONIES UNTIL YOUR LOCKER IS EMPTIED. All locker questions should be directed to Derek Gano at building@jrn.columbia.edu (must be sent from CU email).

Student Mail Folders:
The mail folders of graduating students may be used until noon, Friday, May 23. All items remaining in boxes after that date will be discarded.

Computer Account and Class Shares:
Access to J-School computer accounts for all graduating students will remain active until June 30, 2014.

All personal server space, class shares and computers (posted below) will be deleted on May 30. Please be sure to backup all of your files to external media (Personal Hard Drives, CDs, DVDs, flash media, iPods, etc.) before your account is deactivated. These shares will no longer be available to you and the data will be unrecoverable. Even if you are not graduating this May please also note these shares will be deleted as they are for class work only, so do not continue to use them. New shares will be provisioned for summer courses.

Shares:

Broadcast
Video
Photo
Radio
City News Room
CNS
International Newsroom
Magazine
Masters
Nightly
Yearbook
Workshop
TVReporting

University Services After May 21

Health Services
Access to Health Services at the University expires on August 31 for all graduating students. For those with major medical health insurance through Columbia (Chickering), coverage ends on August 31 You do have the option of purchasing an extension on this policy. Please see http://health.columbia.edu/student-insurance/about-columbia-insurance-plan for details.

University Libraries
Recent alumni will retain full library privileges, including borrowing privileges and access to licensed electronic databases, for a period of three months beyond the degree conferral date. Access information can be found at http://www.columbia.edu/cu/lweb/services/lio/access/. Library Services for alumni can be found at http://www.alumni.libraries.columbia.edu/

Dodge Physical Fitness Center (aka the Gym): You may use the gym over the summer with your current CUID. However, you will have to pay the $91 gym use fee. Beginning in September, you will be eligible for alumni gym use. Please see http://www.dodgefitnesscenter.com/ViewArticle.dbml?DB_OEM_ID=9610&ATCLID=205330326

Alumni Benefits and Services
A variety of benefits and services are available to Journalism School graduates. This page answers most of your most questions and concerns, from auditing a class at Columbia to updating your address information, from obtaining a transcript of your time here to using Columbia’s recreational facilities – http://bit.ly/alumni_benefits

Please note that you will automatically be subscribed to your class listserv using the real world e-mail address supplied in your graduation survey (more details en route from Career Services). To update any of your contact information with us or sign up for a regional listserv, use this form:
http://bit.ly/cugsj_update

LionMail: Since all of you began using LionMail while at Columbia, you will be able to continue using your LionMail email account.

MEMO: Commencement & Graduation Registration Info

Calendars, Columbia Events, Graduation, M.A. Program, M.S. Program, Major memos, Part-time Students, PhD, Schedule

Dear Graduating Students, Just Graduated Students, Spencers, & 3rd semester doc students:

This year’s graduation information page is now live at: http://bit.ly/CUJ14Grad.

Those graduating must register to attend & receive tickets for the University Commencement and the Journalism School Graduation via the separate forms listed below.

You will receive your tickets for both events from the JSchool in early May.

JOURNALISM SCHOOL GRADUATION REGISTRATION/TICKET REQUEST:  http://fs8.formsite.com/cjdos/gradprogram/

·     * All those graduating must complete this form even if they will not be participating in either ceremony.

·     * Please complete this form before completing the University form.

COLUMBIA UNIVERSITY COMMENCEMENT:

http://bit.ly/CURegTix

·     * Only those who will be participating in this ceremony need to complete this form.

PLEASE NOTE: If you have not submitted a diploma/certificate application (or graduated in October 2013 or February 2014), you will not be on the graduation ticket eligibility list (so will not be able to log into the university’s registration/ticket request site).  *The 3rd semester doc students have been added manually and do not have to submit a diploma application at this time.

You may check the status of your diploma application in SSOL (https://ssol.columbia.edu/).

If you have not completed the form, please do so immediately AND contact Dean Huff!

http://registrar.columbia.edu/content/application-degree-or-certificate

There will be multiple graduation info sessions in April at which you can ask all of your questions. The dates are listed at http://bit.ly/CUJ14Grad

MEMO: Diploma Applications & Graduation Ceremony tickets

Columbia Events, Graduation, M.A. Program, M.S. Program, Major memos

Dear Graduating Students, Just Graduated Students, Spencers, & 3rd semester doc students:

This year’s graduation information page is now live at: http://bit.ly/CUJ14Grad), you will find complete information about this year’s graduation events

The online registration/ticket request links for both the CU commencement ceremony and the Journalism School graduation ceremony will be live soon.  You will be notified when they go live.

PLEASE NOTE: If you have not submitted a diploma/certificate application (or graduated in October 2013 or February 2014), you will not be on the graduation ticket eligibility list.  *The 3rd semester doc students will be added manually and do not have to submit a diploma application at this time.

You may check the status of your diploma application in SSOL (https://ssol.columbia.edu/). Please note that it may take a week for your status to be updated in SSOL after you submit your application.

If you have not completed the form, please do so immediately.

http://registrar.columbia.edu/content/application-degree-or-certificate

There will be multiple graduation info sessions in April at which you can ask all of your questions. The dates are listed at http://bit.ly/CUJ14Grad